Terms and conditions

1. Introduction

The following terms and conditions need to be carefully read before making any reservation. By booking one of our company’s services, you agree to be legally bound by the content stipulated in it. We reserve our right to modify it and post it on our website with no duly notice, entering into force at time of posting, being applicable to all future commercial activities.

In order to book our services, you must confirm that you are 18 years old or older. You also confirm that all details provided at booking moment, as they are requested through the booking request form, are correct and trustworthy. You are fully responsible for any consequences resulting from your details being provided incorrectly.

Failure by either party to exercise any right or remedy under this agreement does not constitute a waiver of that right or remedy. This agreement fully complies with the laws of Romania, not being appropriate or available for use in locations outside of Romania. If, by new laws implementation, one of the stipulated terms will be decIared illegal, we will change it on our website without a notice, and will be applicable for future commercial agreements
This contract has been drafted both in Romanian and English. Should there be any provisions debatable, the Romanian version of the Travel contract is to be considered the guiding principle.

Unless stated otherwise in this contract, should there be any inconsistency between this contract and any other terms and conditions on our web page or documents, this contract is to be considered valid.

For any possible debates or questions not covered by this contract, the laws of Romania shall prevail any other laws.

These terms and conditions, together with the privacy policy, any order form and payment method instructions, if any, replace all other terms and conditions previously applicable to the use of our website and/or sale of the Service.

2. Parties

These booking conditions cover all bookings made through our website.

The travel contract is established between the Client and www.private-tour.ro. The contract is effective from the time the confirmation of the booking is sent to you.

We may transfer or subcontract any or all of our rights and obligations under these terms and conditions at any time.

Our Services are provided to you for private domestic use only. The contract between you and our company is a consumer contract. Accordingly, we do not accept any liability for any business loss caused by the unsatisfactory fulfilment of your Service order.

If you are booking via a Travel Agent, please note that you do not have a valid contract with us until full payment and all data necessary for the successful fulfilment of your order has been received.

In case the booking was not made by the Client but another person, or the booking is for more than one Client, we assume that all Clients agree to provide their personal details to us and make a statement to accept all terms and conditions in this contract.

We promise that all Services you purchase from our web site will be performed with reasonable skill and care and, as far as reasonably possible, in accordance with our agreement. We will do our best to ensure that all materials and information published on our web site are accurate, but regrettably errors do occur, and we reserve the right to rectify such errors before your booking is confirmed.

3. Our Services

Our company offers the following 2 types of Services:

Private airport transfer services:

These transfer services are run through booking request form on our website as indicated in their description. Depending on the number of requests you have, private airport transfers, in/out Otopeni International Airport, are operated with cars or minibuses. When booking a private airport transfer you acknowledge the fact that you will have your own vehicle at your disposal and will be travelling only with your companions.

If you book a private airport transfer from your hotel to Otopeni International Aitport, you will be picked up from your location at the time mentioned in your confirmation. As the vehicle is not following an itinerary in order to pick-up clients from other hotels or addresses, you will not have delays caused by multiple stops.
Our transfer services are operable 24/7 but our offline reservation program runs between 09:00 – 18:00 weekdays.
Make sure that you received your transfer confirmation email.

Private tours:

Private tours are organized at client’s request. You will not travel with other tourists in the same vehicle and you will be the only beneficiary of the services.

If you book a private tour you will be picked up from the hotel or address you have indicated when you made the booking at the time mentioned in your confirmation.

Our tours are organized in the days and within the opening hours of the visited sites (castles, palaces, monuments, museums, etc) and we do our best to ensure that they will be open for visitors at the moment you arrive, but we are not responsible in case these sites are closed for visitors due to unforeseen reasons and without prior notice while the tour is taking place.

Our tours’ prices do not include the entrance fees at the visited sites (unless other specified in the tour’s description). The entrance is optional and the fees will be paid by the client at the ticket desk.

4. Ordering

Our services can be ordered in 2 ways:

Online booking
Airport transfer services
You can order our transfer services through our website with a valid credit or debit card.
To make a booking, please choose specific details (date, destination, type, number of travellers) and follow the instructions on our webpage. After you have given all the data necessary for the service booking and the payment and confirmed your order, you will be sent an automatic confirmation e-mail to the e-mail address given. Please read this carefully, as it contains important information about your booked services. If you did not receive your confirmation message, please check your spam or junk or bulk folders of your email and if you still do not have it please call us.

Private tours
1. If you want to book a tour request it through specific request form provided on the tour webpage.
We can only accept online bookings minimum 2 days prior to departure time with some exceptions based on specific situations.

In order to be provided a quality service, clients are required to give us their mobile phone and e-mail contact. Should you fail to provide us a mobile number and an e-mail address we can contact you at, we do not take any responsibility for notifying you about possible changes.

We will not be liable for any losses and expenses you may have, should you fail to notify us about your confirmation not having been received.

Only clients with valid bank or credit cards can make reservations through our webpage. We accept payments with Paypal for which we do not bill administrative fees.

The online payment services are provided by PayPal. Thus we can offer our clients a fast and reliable method for online reservations and payments.
Online payment has 2 steps and it is available only for airport transfer services.

Offline booking (telephone or email)

You can make reservations through our call centre at the phone number +40 729 624 460, on workdays, between 9-18 local time or via e-mail, giving the following data:

  • the requested service (private transfer/tour)
  • the date when you prefer to do the tour
  • the time when you prefer to start the tour
  • the hotel you stay at (or other address) in Bucharest
  • full name and mobile telephone of the leading passenger
  • number of travelers
  • name and address to be written on the invoice

In this case we can only accept bookings minimum 1 day prior to departure depending on the availability. In case of telephone or email booking, you can choose to pay for the services directly to our driver/guide (cash only) or online by credit card (we will send you a special link for payment).

After processing your enquiry we will send you an email confirmation. Please read this carefully, as it contains important information about your booked services. If you did not receive your confirmation message, please check your spam or junk or bulk folders of your email and if you still don’t have it please call us.

5. Order confirmation

For successful bookings, our company sends you a confirmation e-mail. Please read this carefully, as it contains important information about your booked services. If you did not receive your confirmation message, please check your spam or junk or bulk folders of your email and if you still don’t have it please call us.

We do our best to ensure that every customer will get their confirmation in time.

This confirmation will contain:

  • reference number
  • the confirmed service
  • the date of the service
  • the time service starts
  • the pick-up hotel (or other address) in Bucharest
  • full name and mobile telephone of the leading passenger
  • number of travelers
  • amount paid or to be paid
  • emergency phone numbers

We will not be liable for any services that failed to be fulfilled because the Clients did not use the information included to solve their problem, whatever the cause.

6. Passengers’ responsibilities during the time of travel

If your travel plans change or cancel, please notify us as soon as you can! If you cannot board our vehicles at the time and place stated on the confirmation, please call us.

We will not be liable for any services that failed to be fulfilled because the Clients did not use the information or the suggested problem solving methods on their confirmation.

Please notice that smoking, eating and alcohol drinking are forbidden at the board of our vehicles.

7. Transfer cancellation, variation on our initiative

We reserve the right to refuse any order placed by you. In the event that we have to cancel your booking we will send an email to advise you at least 24 hours before your travel. An alternative may be offered.

If the Service had to be cancelled or modified because of force major events (circumstances unforeseeable or beyond our control), we will do our best to notify you as soon as we can. However, in such cases, we cannot take responsibility for any losses you may suffer.

If our company cannot provide you with the service you ordered due to the fault of our employees or suppliers, we will refund to you the price paid for the ordered service. In this case our liability will be limited to the price of the booked Service.

We reserve the right to modify the pick-up time for any Service if necessary. About such modifications we will contact our clients at least 3 hours before departure, on the mobile phone number they gave us.

8. Variation, cancellation on the Passenger’s initiative

Variation of your booking

If your booking details change, you can amend your booking up to 3 workdays prior to your departure.

All requests for variation should be sent to our e-mail address. We will do our best to provide you an alternative service for your changed booking details, but we cannot guarantee that all variation requests will be accepted.

Cancellation
Airport transfer services
After the confirmation is received, any cancellation made 2 days prior to due date will be fully refunded.
If cancellation is made within two days before due date, cancellation fee will be charge 100% of the whole amount paid.
Private tours
After the confirmation is received, any cancellation made 2 days prior to due date will be fully refunded.
Moreover, any cancellation made within the last 2 days or No Shows will be charged with a cancellation fee of 100% of the whole amount paid.

In order to cancel your booking please send us an email. If you do not get a confirmation of your cancellation by email please call us. We are not responsible if your email message did not reach us.

9. Prices

For all bookings, clients have to pay the prices enlisted on our website at the time of their booking. Should these prices change between the date of booking and the travel date in any way, this price difference has no influence on the valid bookings whatsoever, and also serves no ground for any claim.

10. Children as our passengers

Children under 14 years must be accompanied by an adult.
Our company can provide child seats for free. If you demand a child seat, please contact us to inquire. If parents choose to use a car seat, we recommend they take their own to ensure safety standards.

If clients choose to use or take a child seat, then the child must be included in the total number of passengers travelling regardless of their age, as a seat in the vehicle will be required.

We do not charge our clients for the transportation of the perambulators and carrying baskets of the children on the passenger list. Please inform us at the time of booking if you wish to travel with access baggage including, but not limited to, perambulators, carrying baskets or other oversized items. This is to ensure that the vehicles can accommodate you. Should you fail to notify us at the time of booking, you will be liable for any additional costs incurred in the carriage of such items.

11. Passengers challenged with physical disability

We do not charge our clients for the transportation of the appliances (e.g. wheelchairs) necessary for our disabled passengers.

Please inform us at the time of booking if you wish to travel with access baggage. This is to ensure that the our vehicles can accommodate you. Should you fail to notify us at the time of booking, you will be liable for any additional costs incurred in the carriage of such items.

If you wish to travel with your seeing-eye dog or any similar helping animal, please contact our customer service.

12. Behaviour

We reserve the right to refuse carriage to any person (both before and throughout the tours) who:

  • is thought to be under the influence of alcohol or drugs
  • has an infectious disease
  • attempts to smoke or consume alcohol in the vehicle
  • does or most probably would pollute the vehicle with his/her clothing or baggage
  • whose behaviour is disruptive in any way and/or affects the passengers’ safety or that of the driver of the vehicle
  • acts in any way that is prohibited by the laws in Romania.

If we have to refuse to provide you the booked service for any of the reasons above, we do not accept liability for any extra costs incurred by you/or your party as a result of our doing so.

13. Luggage

Our service fee includes the baggage transportation limited by vehicle’s space. If you would like to travel with baggage that exceeds this limitation in size and/or quantity, please inform us at the time of booking. Should you fail to do so, we cannot guarantee your luggage will be transported, as the capacities of our vehicles can be limited.

If you would like to travel with luggage of extra size or shape, (e.g. certain sports devices and musical instruments) please contact our customer service or provide fetails t at booking to ensure that a suitable vehicle will be provided.

We do not charge our clients for the transportation of the perambulators and carrying baskets of the children on the passenger list; or wheelchairs and similar devices of our passengers. Please inform us at the time of booking if you wish to travel with access baggage including, but not limited to, perambulators, wheelchairs or other oversized items. This is to ensure that the vehicles can accommodate you. Should you fail to notify us at the time of booking, you will be liable for any additional costs incurred in the carriage of such items.

We do not transfer animals in our vehicles (except seeing-eye dogs and similar helping animals. If you would like to travel with your helping animal, please inform us at the time of your booking).

We do not accept responsibility for any damage or loss in your luggage.

We can only store items left in our vehicles for 2 weeks. If you would like us to take your items to your address, please note that you will be charged the cost of the ride.

14. If you have a complaint

If you would like to complain about a problem you encountered with the service provided, please inform us by sending an e-mail. Please attach your booking confirmation code to your letter to help us identify your order. We will endeavour to investigate the matter and notify you about our decision.

Please note that any complaints must be received in writing to our email address within 14 days of the return booking date. Failure to notify us of your complaint within 28 days does largely affect our ability to investigate the matter complained of, and therefore we cannot accept complaints for services later than 14 days.

If your claim for reimbursement is accepted as rightful, the reimbursement of the amount paid will be transferred to your account within 30 days from the receipt of your necessary bank details.

Please note that our liability for services unfulfilled is limited to the fee paid under the given order code!

If the service delivered by us is not what you ordered or is not performed with reasonable skill and care due to the fault of our employees, agents or suppliers, we will refund to you the price paid for the ordered service. We will not be responsible for any claim arising as a result of any event or circumstance that we or the supplier(s) of the service in question could not have predicted or prevented. This may include (but is not limited to) an occurrence of force major.

We cannot accept any responsibility for delays reasonable or unavoidable, caused by the nature of our services (e.g. traffic conditions).

15. Data protection

In order to process your booking we need to collect certain personal details from you. These will include, where applicable, the names, addresses and telephone numbers of Passengers, credit/debit card or other payment details and special requirements such as those relating to any disability or medical condition which may affect the chosen booking. In order to process your order we may share your information with our suppliers or other involved third party. We will provide only the personally identifiable information necessary to ensure the successful fulfilment of your travel arrangements.

Where you provide us with personal details relating to any special requirements and/or details of any illnesses, disabilities, you consent to this information being passed onto any organisation or companies responsible for any part of your travel arrangements.

We will not pass any information on to any company and/or organisation not responsible for providing any part of your travel arrangements.

The information may also be provided to the authorities as required by law.

If you make a successful booking with us, we are entitled to assume you do not object to our doing any of the things mentioned above, even without notifying you in advance; unless you tell us otherwise in writing.

16. Contact

If you would like to modify or cancel your booking, if you have a complaint or you have questions regarding transfer issues, please send us an email, which need to contain booking referring number to office@private